This data protection notice pursuant to Art. 13 ff. GDPR fulfills our obligation to provide information about our collection of personal data.
1. Name and contact data of the controller:
Tebis Technische Informationssysteme AG
represented by the Executive Board
82152 Martinsried/Planegg, Germany (referred to in the following as “Tebis”, “we”, “us”).
2. Contact data of the Data Protection Officer:
Holzhofer Consulting GmbH
Lochhamer Str. 31
Phone: (0 89) 1 25 01 56 00
3. Purposes for which personal data are processed and the legal basis for processing:
3.1. Data processing for the purpose of performing the contract between you and us (Art. 6 para. 1 letter b) GDPR)
If there is a contract between us, the following statements apply: In order to perform the contractual relationship, provide the services owed and send you contractual documents, we and third parties engaged by us or job processors process the following data from you, provided that you have given us these data upon entering into the contract or in the course of the contractual relationship:
- Personal information (name, address, telephone number, fax number, email address, and website, where applicable),
- Bank data (IBAN, bank, account holder) and payment information
3.2. Use of data based on your consent (Art. 6 para. 1 letter a) GDPR)
In the event of advertising communications, we will contact you only via the communication channels for which you have given your consent, except for postal mail. In this case, we use your data for the following purposes:
- Quality assurance: In order to continuously improve our services and products for you, we conduct surveys of your satisfaction and your experience of the contractual relationship.
- General and personalized advertising.
- If you have granted us a SEPA direct debit mandate, we will also use your bank account data. We collect outstanding amounts under contractual agreements by way of the SEPA direct debit mandate.
3.3 Consent to the production and use of photographs, video or audio recordings and personal data in accordance with Art. 6 par. 1 lit. a GDPR, § 22 KunstUrhG
With your registration for events organized by us, such as the Tebis Open House, photographs, video and audio recordings will be produced and you consent to the processing of your personal data for the publication, free of charge, in:
- Press releases
- Social media such as Facebook, Instagram, XING, LinkedIn, YouTube, Twitter, etc.
- Online media such as intranet and Internet
- Various printed materials
Tebis AG will ask for your consent before publishing this image material as long as you do not appear only as part of a larger group of people.
You consent to your personal data being forwarded to service providers (print shops, social media providers, etc.) for processing your data.
You can revoke this consent with effect in the future at any time for any reason. This revocation can be sent by email to firstname.lastname@example.org or by mail to Tebis Technische Informationssysteme AG, Einsteinstr. 39, 82152 Martinsried/Planegg, Germany.
Your photographs, video or audio recordings will no longer be used for the above-mentioned purposes starting from the date of receipt of your revocation. Your photographs, video and audio recordings will be stored until you revoke your consent, but not for longer than necessary for the intended purpose.
Please be advised that recordings used on the Internet or social media can no longer be deleted retrospectively.
Printed media that have already been printed and distributed (e.g., print media) or an image film cannot be removed from circulation.
4. Obligation to provide data
If you have a contract with us, the following statements apply: Giving us your name and address is obligatory. If you do not give us this information, no contract can be concluded with us. All other information is voluntary.
5. Automated decision-making, including profiling
Tebis does not perform any profiling measures.
6. Data transfers to a third country
Data transfers to countries outside of the EU and the European Economic Area (“third countries”) take place in connection with the administration, development and operation of IT systems. Data transfers take place only in the following cases:
- The transfer is fundamentally permissible because a legal basis exists or you have consented to the data transfer, and
- the special conditions for a transfer to a third country have been met.
7. Data recipients and data sources
7.1. Categories of data recipients
To the extent legally permissible, we provide personal data to external service providers:
- Credit agencies and providers of credit ratings, to assess credit risk. - Banks and providers of payment services, for the billing and settlement of payments.
- IT service providers, to maintain our IT infrastructure.
- Collection service providers and lawyers, to collect claims and legally enforce claims. If personal data are transferred for collection purposes (customer and contact data, payment and consumption point data and data about the claim) to a collection service provider, we will inform you in advance of the intended transfer.
7. 2. Data sources
We process the personal data that we have received from you in the course of our business relations. To the extent required for providing our service, we process personal data that we permissibly obtain from publicly accessible sources (debtor registers, land registers, trade and association registers, press, Internet) or that are lawfully transmitted to us by other third parties (credit agency or address service provider).
8. Duration of storage and criteria for determining the duration
We store your data for the term of the existing contract and after termination of the contract with you for a period until the completion of the tax audit of the last calendar year during which you were our customer. If we are subject to statutory retention periods, we are obligated to store the data until the expiration of these periods. Upon the expiration of statutory retention obligations, which are mainly based on commercial law and tax law (particularly Sections 147 AO (German Tax Code) and 257 HGB (German Commercial Code), we will erase these data.
For the purpose of advertising communications, we will store your data until such time as you object to the use thereof, revoke your consent, or such communications are no longer legally permissible. We will store your other data for as long as we need them to fulfill the concrete purpose (e.g. to perform or process the contract) and will erase them after this purpose no longer applies.
9. Processing of personal data on our websites
Website use – Cookies
Use of analysis tools
This website uses Google Analytics, a web analysis service provided by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, United States of America ("Google"), and collects and stores data via this web analysis service from which usage profiles are generated using pseudonyms. The usage profiles prepared in this way are used for evaluating visitor behavior, enabling us to configure and improve the services offered on our website based on demand. Google Analytics uses so-called "cookies," text files that are stored on user computers that enable the analysis of website use. The information on user utilization of this website generated by the cookie is generally transmitted to a Google server in the U.S. and stored there. Google will use this information under contract to us to evaluate user utilization of the website, to compile reports on website activities, and to provide additional services associated with website use and Internet use to us as the website operator. Google does not compile the IP address transmitted from your Internet browser through Google analytics. You can prevent the storage of cookies with the appropriate setting in your browser software. However, we must inform you that in this case you may not have access to the complete scope of all functions on our web pages. You can also prevent collection of the data generated by the cookie and related to your use of the website (including your IP address) by Google as well as the processing of this data by Google by downloading and installing the browser plug-in available at the following link. Current link:
"http://tools.google.com/dlpage/gaoptout?hl=de.“ You can view the data protection information from Google Inc. at www.google.de/intl/de/policies/privacy/ as well as www.google.com/intl/de/analytics/privacyoverview.html .
You can prevent the collection of data by Google Analytics by clicking on the following link. An opt-out cookie will be placed on your hard drive to prevent the future collection of your data when you visit this website:
Deactivate Google Analytics
Google analytics remarketing
Our websites use the functions of Google Analytics Remarketing in connection with the device-independent functions of Google AdWords and Google DoubleClick. The provider is Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
This function enables the advertising target groups generated with Google Analytics Remarketing to be linked with the device-independent functions of Google AdWords and Google DoubleClick. This means that interest-related, personalized advertising content, customized based on your prior user and web surfing behavior on a terminal device (e.g. mobile phone), can also be displayed on a different terminal device that you use (e.g. tablet or PC).
If you have granted the relevant consent, Google links your web and app browser history with your Google account for this purpose. This enables the same personalized advertising content to be sent to every terminal device that you use to log on to your Google account.
To support this function, Google Analytics records Google-authenticated IDs from users who are temporarily linked with our Google Analytics data in order to define and generate target groups for the device-independent advertising content.
You can permanently decline this device-independent remarketing/targeting by deactivating personalized advertising in your Google account. This is done via the following link: https://www.google.com/settings/ads/onweb/.
The processing of the acquired data in your Google account is done only with your consent, which you can grant or revoke in Google (Art. 6 Par. 1 lit. a of the GDPR). In the case of data acquisition procedures that are not processed in your Google account (e.g. because you do not have a Google account or because you have denied consent to data collection), the data is acquired in accordance with Art. 6 par. 1 lit. f of the GDPR. The legitimate interest results from the fact that the website operator has an interest in the anonymized analysis of website visitors for advertising purposes.
Google AdWords and Google Conversion Tracking
This website uses Google AdWords. AdWords is an online advertising program of Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, United States (“Google”).
In Google AdWords, we use what is known as conversion tracking. Clicking an ad in Google generates a conversion-tracking cookie. Cookies are small text files that the Internet browser stores on the user's computer. These cookies expire after 30 days and are not used for personal identification of the user. If the user visits certain pages on this website and the cookie has not yet expired, Google and we can detect that the user has clicked on the ad and was directed to this page.
Each Google AdWords customer receives a different cookie. The cookies cannot be traced via the websites of AdWords customers. The information obtained using the conversion cookie is used to generate conversion statistics for AdWords customers who have elected to use conversion tracking. Customers receive information about the total number of users who have clicked on their ad and were directed to a page with a conversion-tracking tag. However, they do not receive any information with which users can be personally identified. If you do not wish to participate in tracking, you can easily decline this use by deactivating the Google conversion-tracking cookie under User settings in your Internet browser. By doing this, you will not be included in the conversion-tracking statistics.
Conversion cookies are stored in accordance with Art. 6 par. 1 lit. f of the GDPR. The website operator has a legitimate interest in the analysis of user behavior in order to optimize its web offering and its advertising.
You can set your browser so that you are informed when cookies are generated and accept them only in specific cases, you can decline the acceptance of cookies for specific cases or in general and you can also activate automatic deletion of the cookies each time you close your browser. Deactivating cookies may limit the functionality of this website.
Our web pages also use the Pardot Marketing Automation System )“Pardot MAS“) from Pardot LLC, 950 East Paces Ferry Road, Suite 3300 Atlanta, GA 30326, USA. Pardot MAS is a special software tool for the acquisition and analysis of the movement profiles of website visitors. To the extent that Pardot LLC processes personal data, this processing is exclusively under contract to us and in accordance with our instructions.
Pardot LLC participates in the Safe Harbor program of the US Department of Commerce. Additional information on the handling of personal data from the European Union by Pardot LLC is available at www.pardot.com/company/legal/safe-harbor-notice/. General information on the Safe Harbor program is available at www.export.gov/safeharbor/, where you can also view Pardot LLC's current Safe Harbor certification.
Pardot MAS uses so-called "cookies," text files that are stored on user computers and that enable the analysis of website use. You can prevent the storage of these cookies at any time by configuring your Internet browser to reject cookies from the domain "pardot.com." However, this may result in certain limitations in the functions and user-friendliness of our offered services.
If you subscribe to one of our newsletters, you will receive an email in which you are requested to confirm the newsletter subscription (double opt-In procedure). Your subscription to the newsletter is not activated until you click the confirmation link in this email. If you do not click this link, your data will be automatically deleted after 30 days. This enables us to prevent the abuse of your personal data by third parties. Of course, you can cancel your subscription to our newsletters at any time and revoke your consent at any time with effect for the future.
Webinars are used for communication between Tebis Technische Informationssysteme AG and a group of persons who register online for a digital conference for the purpose of obtaining information. If you register for a webinar, the following data are absolutely necessary to support the procedure: Last name, first name, and email address. In order to provide the webinar service, Tebis Technische Informationssysteme AG relies on the GoToWebinar service provided by Citrix, Citrix Headquarters, 4988 Great America Parkway, Santa Clara, CA 95054, United States. (data protection declaration: www.citrixonline.com/collaboration/privacy_policy_popup_de).
Our website uses the web beacon technology of WiredMinds GmbH (www.wiredminds.de) for analyzing user behavior. This method processes the user's IP address and is used exclusively for the purpose of gathering company-related information such as the company name. The IP addresses of natural persons are excluded from further use (whitelisting). Under no circumstances is the IP address stored in LeadLab. In processing data, we are especially concerned with safeguarding the data protection rights of natural persons. Our concern is based on Art. 6 par. 1 (f) of the GDPR. At no time do the data we collect enable us to determine anything about an identifiable person.
WiredMinds GmbH uses this information to generate anonymous use profiles based on user behavior on our website. The data obtained in this way are not used to personally identify visitors to our website.
Exclude from tracking (a technically necessary cookie is stored to permanently exclude you from tracking by WiredMinds LeadLab on our website)
10. Information on your rights as a data subject
Unless otherwise indicated, Tebis Technische Informationssysteme AG, Einsteinstr. 39, 82152 Martinsried/Planegg is responsible for processing your data. You can request information from us at any time about your stored personal data and request rectification in the event of errors. You can also request the restriction of processing, the portability of the data you provided to us in a machine-readable format or the erasure of your data if they are no longer needed.
You also have the right at any time to object to the use of your data when that use is based on public or legitimate interests.
If we process your data on the basis of the consent given by you, you can revoke this consent at any time with effect for the future. Upon the receipt of your revocation, we will no longer process your data for the purposes indicated in the consent. Please send your revocation or objection to advertising to:
Tebis Technische Informationssysteme AG
82152 Martinsried/Planegg, Germany
11. Right to complain to a supervisory authority
You can also complain to a supervisory authority at any time. The Bavarian State Office for Data Protection Supervision, P.O. Box 606, 91511 Ansbach, has fundamental jurisdiction over us. Alternatively, you can contact the supervisory authority that has jurisdiction over your area.
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